End Matter

The end matter of scientific publications can contain several components. The two parts that are most time-consuming to edit are the indices and the bibliography. We developed different expedients/resources/helps (?) to automate/automatize part of the editorial handwork to enlighten the task of the editor.

Indices, manually

There are different ways to generate an index. The most common method is still manually combining the pagenumbers with the lemmata (?) after the text has its final form. This is a very time-consuming task. In indices of subjects, in which synomyms, homonyms and different ways of spelling have to be taken into account, this is the best way to make the index. It is possible to save quite some time by using the index-option of Word. This function can mark each occurance of the same word at once. Considering the problems mentioned above, it is necessary to check all the markings. Although the functions saves time, there are two limitations: (1) Word always puts the marking after the hit, so if the hit is spreaded over two pages, only the second page will appear in the index; (2) in Word, the markings are placed at a specific position, so it is impossible to mark a range (i.e., a chapter about a certain subject) as a single lemma. Thus, Word doesn’t distinguish between lemmas that occur repeatedly (pp. 10, 11, 12, 13) and lemmas that are tied to a whole passage (pp. 10–13). We are happy to help you (to?) become familiar with the index-possibilities of Word. If the indexmarkings are applied this way, we convert them to a form that is readable for TeX. Subsequently, TeX recalculates automatically all the references.

Indices, automatic

You can also opt to let us mark the lemmata. In this case, you have to supply us with a list of the relevant lemmata, that we will mark in the textfile. If it concerns an index of persons, we can help you making this list by generating a record of all the words that start with a capital (obviously, this method is useless in German since all nouns start with a capital). Subsequently, the editor has to remove all the irrelevant entries from the list. The remaining entries will be marked and used for generating the index of persons. Next to the regular index, we will deliver a printed proof of the index in which the markings are visible in the text, so you can easily see if all the markings are justified. Keep in mind that generating an index of subject requires much more manual work, because ususally only part of the hits has to be included in the index. We can make sure that names in titles of books and articles are excluded from the index and that only names in the main text are registered.


Bibliographies make high demands upon the editing. References to monographs and articles in magazines or conference proceedings are comitted to certain conventions in respect to italicization and the use of quotemarks. Especially in volumes in which each author is responsible for the bibliography of his own article, the way of referring may vary significantly. A solid, consistent bibliography can best be composed by collecting and administering all the data in a database. We are experienced in developing databases for bibliographical information. By using relational databases, we can minimize doubling/duplication of entries: the risk of different references to the same source is thus prevented. An example of such a databse was implemented with the Analecta Husserliana project. Apart from the bibliography itself, we can also make the references in footnotes consistent with help from our ACE-system.