Our aim is to impose as few demands as possible, not just because few authors actually follow them, but also because we understand that following guidelines can disturb the creative writing process. Still, we have drawn up a few simple guidelines that will save yourself and ourselves some work.


We can easily process your files created with Word or WordPerfect, both for Windows and Mac platforms. However, you can facilitate the processing of your documents for us and yourself by keeping the following in mind:

  • Do not try to make the copy look like the final result; the energy you put into making your book look like you eventually want it to look, is a waste of energy as we convert the submitted files to plain text, in which any irrelevant layout information is deleted.
  • Use only one font per script, for instance ‘Times New Roman’ for English and ‘Wingreek’ for polytonic Greek.
  • Try to make a clear distinction between the different levels of headings, for instance by making first level headings boldface, second level headings italic etc. You can also help us by submitting a table of contents in which the structure of the book is clear.

Submission of critical editions

Considering the complexity of critical editions, we recommend you contact us at an early stage about the best way to submit your manuscript. This can save you a great deal of work. We have developed several ways in which you can submit you copy for these editions.

  • Word and WordPerfect. We have developed an efficient method for processing critical editions, allowing you to produce your copy on your own text processor with the layout principles (such as footnotes and italicization) you are used to. Critical footnotes, however, demand a special encoding. You can look up the exact regulations of our encoding in Guidelines for submission of critical editions. You can rest assured that the encoding has been simplified for you.
  • Classical Text Editor. It is not necessary to make any further adjustments if you have used CTE to write your critical edition, since we developed a module that converts CTE documents to TeX. This way, you can enjoy the comfort of CTE whilst preparing your edition and at the same time benefit from the typographical qualities of TeX.


Due to the fact that all your documents will be converted to TeX after submission, any corrections you wish to make after submitting your copy, will have to be entered by us. This is why we recommend not to hand in the text before you consider it finished. However, it is inevitable that you will encounter some errors. Submitting corrections can be done in different ways. Even in the digital era, the most common way of submitting corrections is to write them out on the printed proofs, but it is also possible to submit them in the pdf file.

To speed up the processing of the corrections, we advise you to use the internationally accepted system of correction marks. Recurring changes do not need to be noted every time; you can simply send us a list of words that need to be altered throughout the document.